Category: Board Meeting

Apple calander made- Chris to post

Make Josh a discord admin

Ask Tracy for permissions to make beginner pad on hole 10 round

Work day 09/28- Holes 15 16 17 beginner pads

Work day 10/12- Beginner pads 10 11 18

Work day 10/26- Benches at Peace River, get permissions from lawn team for proper placement- to spray where benches need placed

November work days- focus Holloway in preperations for PCCO

Buy a new trimmer for the club?

Nominate Roy Henriquez for work day Loyce layout

Matt Eady ace race- 1st week of December

 

New Google calendar- Heverling set up events gmail account

Add another discord admin – Josh

Both baskets out at loyce? Cost 400$ per basket. Something to look into next year or two

Work day September 14th & 28th- Loyce beginner pads to be done.

October 12th and 26th- beginner pads if still needed, then peace river benches- rent auger at Home Depot/spray for bench placement/baskets to place gravel under to stop sinking- Dan to reach out to mowing team to ensure proper bench placement

Finance- doing well

Holloway- reach out to get debris pick up – ask about budget for mowing crew for the upcoming year- Josh

Tyson- make post

21st September- “loser bracket” at peace river  (lake county/limona/polk) 3 rounds 12 holes match play

Caleb run this week Wednesday dubs (08/28)

Fix UDISC par at Peace River- Dan/Yez

Dan recap maintenance, work parties
War team wants shirts if in finals
Owen as Sept layout volunteer
Chris to take over monthly calendars, google
What is membership for? Cooter party.
Board attendance

Holloway work day priority- Hole 7- Hen to work on getting support of equipment. City has been reached out to, will get back to us within the week of 7/1. Ask city about help during the summer make the rough less rough. Get a quote for the city about possble teepad expansion.

Waiting for volunteer forms available for work at Holloway.

Thank you as a restaurant gift card for Terry-Christian/Austen

July calendar- July 13th work day at Holloway

Finance- War rounds picking up, finances are good

It update- new calendar updating

Matienance update- shift more to focus on playability at the moment. August back to peace river and to place benches. Replacement sign for 12 short. Art work given for next tee signs with Mando signs as well. A & B signs? Work days for little things to clean up here and there on weekends.

War update- people are playing, almost all qulalified. Need some to pay club member dues.- make a post

Open discussion-

Club sponsored hot dogs at meetings??????????

July 27th BYOP doubles at Holloway- A & B pool 1 round. War team try to partner together?

August 3rd- Fundraiser at Loyce random draw doubles for war. Auction off the war members. CTP’s on all 18 holes 10$ all in.

Holloway work day priority- Hole 7- Hen to work on getting support of equipment. Terry still working on the course- gift card?- Christian/Austen

July calendar- July 13th work day at Holloway

Tag/shirt-shirts coming in 6/18~ make post to pick up shirts. Another post on tags as well.

Finance- War rounds picking up, finances are good

It update- new calendar updating

Matienance update- shift more to focus on playability at the moment. August back to peace river and to place benches. Replacement sign for 12 short in the works. Art work given for next tee signs with Mando signs as well. A & B signs at Loyce? Work days before or after leauge on weekends to clean up small things.

War update- people are playing, but need more!

Open discussion-

Borad photos 6/24 with new club shirts

Mess with UDisc regarding Monday night dubs- Yezin

Advisor positions- Josh Henson; Hippie

Shirts- light blue with white trim; ordered by this week.

Bag tag distribution going well

Replace the 15th work day with a WAR qualifier round- qualifiers eligibility (March 26th-July 28th) sept 21-22 finals weekend

Work day- fixing 7 at Holloway- contact city to ensure access

July fundraiser for WAR team-  BYO doubles event at peace river- Sell mulligans

Make sure Wednesday night dubs have the right layout of baskets

Bag tags have been distributed to members who have signed up on Disc Golf Scene

T-shirts will be available via the Disc Golf Scene– Starting with 50 ordered, will order more if wanted.

Communications Director announcement- Chris Heverling will be joining the board

Work days– TBD; Junior Pads continuation
Round pad for juinor Hole 10 at Loyce?

Upcoming tournaments-
Year End Matt Eady Ace race- Shooting for Nov/Dec
July- bring your own partners doubles (A/mixed/B pool)- to generate funds for the WAR team
End of year event for club memebers
2 tournaments as precursesr to PCCO in the works- adding Peace Rivers to the PRO weekend for PCCO- PCCO now able to be an A teir for the coming year!

Update Club finaces– Healthy (yay)

Call for volunteers with running weekly club events– New volunteers Ryan Callahan & Emilee Terway

Open questions?

New tee signs for Loyce? Work has ceased once junior pads are in, then new signs can be looked at.
Change hole 12 at Peace River- Par 3 Short to long and long to short, Par 4 short to short and long to short                                Hole 5 at Peace River short, left side route, can we trim the left sided limbs down?

Bag tag distribution for membership sign ups

Now through April 26th 2025 Bag tag tournament open in disc golf scene so that members may receive their tags and membership dues are paid for 2024-2025.

Bag tags will be available through Tyson; once a month handicap events to distribute tags

2024 Club shirts

Still working on design for the shirts; use the bag tag logo? *Priority* Tyson and Hippie working on it.

upcoming tournaments

Monster de Mayo 05/11/2024. OB’s addressed. (Can we save a ‘OB layout’ sheet to have for future tournaments) – Hippie to work on. Baskets to be moved.

Possible summer tournament “Cali dot” June/July?- Caleb

Provide a disc & bring a disc tournament, similar to a trilogy challenge?- Austen/Christian

weekly event updates/changes

Alternate Saturday/Sunday doubles and handicaps. Tyson/Austen to further discuss on monthly basis.

Workday priorities

Junior pads at Loyce (05/18/24 Work day). Focus on junior pads; 1-3 completed. Rent a truck from Home Depot to carry the load of the concrete. 9-9 1/2 bags needed per pad. Goal of 6 pads.

Hole 7 Holloway, retaining wall?

Place gravel with Peace River’s baskets.

Peace River new tee signs in the work. Benches to be placed on short pads at Peace River once junior pads are in at Loyce.

Quarterly open meeting

05/20/2024 – replace PCP doubles with a putting contest- Caleb/Tyson to work on payout process. Provide food (Austen/Emilee) and have meeting following. Club to provide pay out. Tyson to work on agenda.

Open discussion-

Year end bash at Yard on Mass?

 

• April layout for Loyce
• Board elections
  • Tyson still working on by-law updates for requirements to serve on the board (minimum attendance).  still working on this.
  • Who is volunteering to solicit for email address of current members, then building a survey monkey or similar and running the election process via email?  Update from Austen…
    • all of this being started this week and asking for nominations as soon as next week via survey monkey or similar.
• Bag Tag event
  • Who specifically is running this and who is volunteering to help that person?  Update from Josh H…. TD assist Tyson and Austin, sanction, reserve course
  • Who is renting the park?
  • The date of the event is May 4th, I’m assuming we are using disc golf scene
    • what are the participants getting (bag tag, shirt, cup?)20$ add on shirt to receive later.need design
    • payouts have been approved at $300, for top 5 finishers $100, $80, $60, $40, $20.
    • Do we want to rent a pavilion and order food and have the tags disbursed at the pavilion as well as the board seats announced?josh will send email and copy tyson. Move event 2 weeks back. Wed after doubles.
• Prioritizing projects by importance and putting them on a calendar
  • Beginner pads
  • Holloway hole 7 basket – GOTTA FIX, build a wall
    budget for equipment? Josh will get.
  • Park Work days : peace river 4/13 Saturday
  • Polk County tournament schedule for the year-TBD
  • Eady Memorial Ace Race -TBD end of year
  • any other topic to add?
• Other topics
• Wednesday doubles
• discuss meeting goals and upcoming projects
• quarterly food, meeting for members

• Board elections
  • Tyson still working on by-law updates for requirements to serve on the board (minimum attendance).
  • Who is volunteering to solicit for email address of current members, then building a survey monkey or similar and running the election process via email?
    • all of this being started this week and asking for nominations as soon as next week via survey monkey or similar.
• Bag Tag event
  • Who specifically is running this and who is volunteering to help that person?
  • Who is renting the park?
  • The date of the event is May 4th, I’m assuming we are using disc golf scene
    • what are the participants getting (bag tag, shirt, cup?) tag and extra for shirt at later date.
    • payouts have been approved at $300, for top 5 finishers $100, $80, $60, $40, $20.
    • Do we want to rent a pavilion and order food and have the tags disbursed at the pavilion as well as the board seats announced?
• Prioritizing projects by importance and putting them on a calendar
  • Beginner pads
  • Holloway hole 7 basket
  • Park Work days
  • Polk Count tournament schedule for the year
  • Eady Memorial Ace Race
  • any other topic to add?
  • Par options at Peace river

• • PCO update – Andy and team

    • • Outline of dates given to Josh
    • • Prodigy on board
    • • Need to find sponsor

        • • Better way to get sponsors
        • • Mental health group
        • • Publix and Geico

    • • Turn into Charity event

        • • Possibility to play another course Friday for Charity

    • • Prodigy payout van next year

• • YE Event and Membership Drive – Tyson and team

    • • List of Dates

        • • Nominations: Early November
        • • Announcements: December
        • • Information needed from each individual
        • • Non Sanctioned

• • Eady Memorial – Hippie, Tyson, Andy and team

    • • Mental health: Someone to find group to donate with

• • Website – Austen/Hippe and team

    • • Desktop Menu setup. Working on Mobile
    • • Week to two weeks till complete
    • • Difficulty using Google Docs

        • • Hippie to copy and paste agenda as announcement

    • • Incorporate Lost Discs

        • • Local Route style
        • • Image and name of person

• • Park updates

    • • Homeland – Dan and team

        • • Work day Recap

            • • Holes shaping up well

        • • Have not seen since storm
        • • Teepad process starting
        • • Next Workday Focus Hole 9 June 5th??
        • • Managed expectations of the course
        • • Pallet Company naming course

    • • Lake Parker – Tyson

        • • Bugs EVERYWHERE
        • • Names for each hole
        • • Updated hole distances
        • • Miscomm about the grand opening?

    • • Loyce – Pat and Tyson

        • • Funds used for OB stakes on 13
        • • Idea of second pads for each hole

    • • PCP – Tyson

        • • Bronze Plaques posted

    • • Lake Crago – Andy and team

        • • Walkthrough layout on Saturday
        • • Boardwalk confliction still
        • • Separate Maintenance staff at each course

    • • Holloway – Kris

        • • Work Day This Sunday June 29th 8-11

• • Treasury update – Christian and Jacob

    • • Last few events reconciling
    • • Kris waiting on grant from PCO
    • • Cover Website price with ads

• • Open Discussion

    • • Inclement weather @Andy’s

        • • Backup @Hen’s

    • • Take roles and run with them
    • • Vision for PCDGC & PCO

        • • Hen wants LLC to run PCO 3 year minimum

• Polk County Open 2023

  • Organization of previous year and mapped out next year

    • Meeting in coming future to discuss and delegate jobs
    • Am/Pro weekend possibility

      • Free up a lot of players to volunteer

• YE Bag Tag event / membership drive / Eady Memorial event

  • Fat Freddy’s: vendor for new bag tags

    • $4 a piece; top 10 are unique 

  • 1st week of December for bag tags and nominations/voting for Board

• Eady Memorial discussion

  • Hippie to work on design

    • Final design needs to be made before presenting to the county 
    • Memorial head stone: facing down 16
    • Gazebo: County Code problem? 
    • Disc Drop off/ Ace Board at Kiosk

  • Low cost entry Tourney

    • Short Pads 
    • Ace Race
    • Match play
    • Donate proceeding to local mental health charity

      • Partner with Prodigy?

• Holloway handicaps

  • Agree to alternate Holloway and Loyce Handicaps
  • Funds:

    • Existing Club fund to Holloway Park

      • Begin collecting PCDGC fund

    • Ace, bridie, no bogey fund to stay

  • Minimum of 3 playing shorts or longs to play that pad 

• Holloway for Honduras tournament needs

  • RIP
  • Have Josh Hysell get with Zach Smith to post about. 

• Discord & Website & the plan to roll with out to the wider FB community

  • Discord

    • Communication to send invites to others outside of known players
    • Focus Blast to PCDGC Facebook
    • Link up to the website

  • Website

    • Almost complete
    • Discord Link on the website
    • Club join link on Website
    • Possibility of an online shop
    • Improve park descriptions
    • Reimburse Hippie for website $25/year
    • Criticism welcome

• Park updates

  • Loyce: 40 rounds a day

    • 13 is set
    • 18, Tyson is working on. Work day needed

      • Extra clay to teepads on this day

    • Permanent OB marking line on 1 and 13

      • Metal Stake and ¼ nylon

    • Cancel handicaps and Homeland workday

  • Lake Parker:  28 rounds a day

    • Mid-Late June Lake parker Grand opening

      • Free Discs

        • Try to not get locals to get free discs
        • Donate old used plastics

    • Painted Lines
    • Mowers told to not run over discs

  • Homeland :

    • Cancel loyce Handicaps and Homeland work day

      • Get teepads marked

    • Mowing

      • Sean’s Lawns gave easy cutting for county
      • Mower needed before play test
      • County speeding up process

    • Need for multiple work days
    • Par 64

  • Crago – Andy

    • Similar event to Lake Parker Grand opening
    • Caleb and Andy put markers in for pad and basket
    • Par 60/62
    • Boardwalk project dilemma with baskets
    • Time Frame in the air

• Club Funds update and request to purchase trash cans for Loyce

  • Club Fund:$1800
  • Trash cans bought. Placed at 9/16 and 13 long
  • PCO funds to reconcile and move over

• Open Discussion

  • *Crickets*

• PCO 2023

  • a tier b tier broken into 2 weeks
  • maybe use three courses

    • Loyce
    • Holloway
    • Bartow?

• Bag Tag

  • $200 year end aka Eady Memorial finish brown tags
  • reach out vender for new bag tags
  • 100 numbered tags
  • 50 un-numbered tags just for collectors 
  • Asked about Matt Eadys image being used. Family sensitivity

    • Tyson to connect with Clayton

• Holloway Handicaps

  •  Possibility of a flex start- Kris Smith
  • Alternate between Loyce and Holloway 

• Discord and Website

  • moving multiple platforms to Discord
  • QR Codes

• Park Updates

  • Loyce

    • Work day before or after handicaps coming up
    • Hole 13 alternate pin assembly

  • Lake Parker

    • Basket for hole 9 is in
    • Tyson helping with signage 

  • Homeland

    • Moved 11 long pad back a bit, making it a true par 4
    • Need to finalize tee pads soon
    • Make four stakes and we paint so they can add concrete 
    • Need work days to mow and play test
    • Trees taken out at 9
    • Define mowing for fairways and trimming trees
    • Main focus for the club to finish work on the course
    • Dan and Andy will walk the course this weekend. 

  • Crago

    • 20 acres
    • 19 baskets ordered from prodigy for the city
    • Looking at a year timeline
    • Budget good and ready to get to work
    • Club and prodigy designs the course
    • Par 62
    • Fundraising for sponsorship of each tee pad. 

• Club Funds

  • Trash cans purchased 
  • Audited and reconciled 
  • Separate multiple funds soon. 

• Open discussion

  • Dave wants to do a match play tournament. 
  • Leroy, to volunteer at the memorial tournament

    •  $40 voucher to the shop also putting pop ups on 17 at Holloway for volunteers.

• Polk County Open 2023 – Big Andy & Big Hen

  • Developing ideas
  • Kickoff meeting Saturday after putting final

    • Austin put out interest invite

  • Dates: 1 or 2 weekends?
  • Better fundraising: Ford
  • Roy: great TD
  • Hen to contact individuals

• YE Bag Tag event / membership drive / Eady Memorial event – Tyson (these are non-sanctioned events, so do we need

  • Club Membership Registration go-live on website (date Hippie and Austen?)

    • Saturday: old tags and new tags club registration 
    • Sunday: eady memorial event. (Doubles)???

  • Like a tournament registration page with shirt size, bag tag numbered or not, email address, etc.

    • Pcdgc website

  • Nominations for 2023 Board go-live on website November 5th – November 12th.
  • Voting for Board seats November 13th – November 30th on our website.
  • Saturday December 3rd, Membership Registration ends for 2023 and we have our Bag Tag Event at Loyce.
  • Year end event to a different charity
  • Ball and chain event pairing. 
  • Sunday December 4th, Eady Memorial Event at Loyce

    • We need to meet with Tracy SOON with 90% finalized plans for the memorial we would like to install at Loyce.

• Holloway handicaps – Tyson & Kris

  • Given holloway handicaps spreadsheet and deciphering it now

• Discord & Website & the plan to roll with out to the wider FB community – Austen & Hippie

  • Purchased website and setting up domain $180 for 2 years
  • Goal is website up before next meeting

• Communications – We need to get working on the billboard at Loyce!!!

  • Need ideas for content and volunteers to encase the board to protect from rain and vandals.
  • New map on board
  • Weekly schedule on it 
  • QR CODE

• Park updates

  • Loyce: 13 set up. 18 is being mowed. July all shorts. 
  • Lake Parker: No updates. Goofy hole names
  • Homeland: great workday. Hole 9 is a beast still. Talks with the mowing people. One pad left to be marked. Course possibly open in August. Water on ⅘. Bridge 17/18. 
  • Crago: boardwalk set. Lost 7 holes. Possible restart. Meeting with Rich. 

• Club Funds update and request to purchase trash cans for Loyce – Christian/Jacob/Tyson

  • Need a wheel barrow replacement for Pat✅ 
  • Need trash bags for Loyce ✅
  • Ensure club funds are being collected from weekly events in a timely manner

    • Event coordinators and admin channel

  • New bench for hole 1 at loyce? ❌ put it at 3. 13 long.

    • Holloway 6 8 9 10 11 14 15 17 

  • New practice basket for Holloway✅
  • Waiting on grant money. 

• Open discussion

  • Hole 6 holloway tree near basket. Trim/cut them up.
  • Holloway pads and deteriorating

    • Pads like new world 

  • “Kids” tee pads similar to quarter shot